Administrative Assistant

Job Details

• Location: Mississauga, ON L5S 1L4

• Work Location: On-site

• Salary: $26.00 per hour

• Hours: 35 to 40 hours per week

• Employment Type: Permanent, Full-time

• Schedule: Early mornings, mornings, days, evenings, weekends, flexible hours, with overtime available

• Start Date: As soon as possible

• Benefits: Financial and other benefits

• Vacancies: 1 position

• Job Bank Reference: #3652596

Job Overview

Language

• English

Education

• Secondary (high) school graduation certificate

Experience

• 2 years to less than 3 years of relevant experience

On-Site Work Requirement

This position requires the successful candidate to work at the employer's physical location. Remote work is not available.

Work Setting

• Transportation, communication and utilities

Key Responsibilities

The Administrative Assistant will be responsible for providing efficient administrative and office support. Duties include:

• Arrange and coordinate seminars, conferences and other meetings or events

• Open and distribute incoming mail and other materials

• Supervise and train other workers as required

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Answer telephone calls and relay calls and messages

• Respond to electronic enquiries

• Compile data, statistics and other information

• Oversee the preparation of reports

• Order office supplies and maintain inventory

• Arrange travel, prepare itineraries and make reservations

• Greet visitors and direct them to appropriate contacts or service areas

• Set up and maintain manual and computerized filing systems

• Type, review and proofread correspondence, forms and other documents

• Perform data entry

• Provide professional customer service

• Maintain and manage digital databases

• Perform basic bookkeeping duties

Technical Skills

Computer and Technology Knowledge

The successful candidate should have experience working with:

• Microsoft Excel

• Microsoft PowerPoint

• Microsoft Windows

• Microsoft Word

• Microsoft Access

• Microsoft Office

• QuickBooks

Work Requirements

Work Conditions and Physical Capabilities

The successful candidate should be comfortable working in an environment that requires:

• Ability to work independently

• Ability to work in a fast-paced environment

• Ability to work under pressure

• Ability to meet tight deadlines

• Strong attention to detail

• Ability to perform repetitive tasks

• Ability to manage a large workload

• Ability to work with minimal supervision

Personal Suitability

We are seeking a dependable and organized professional who demonstrates:

• Ability to multitask

• Excellent oral communication skills

• Excellent written communication skills

• Flexibility

• Strong organizational skills

• Teamwork and collaboration

• Accuracy and attention to detail

• Client-focused approach

• Reliability

• Effective time-management skills

• Accountability

Benefits

Financial Benefits

• Bonus

• Pension plan

Other Benefits

• Free parking available

• Employer-paid learning and training opportunities

Eligibility to Apply

You may apply for this position if you are:

• A Canadian citizen

• A permanent resident of Canada

• A temporary resident of Canada with a valid Canadian work permit

Applicants who are not legally authorized to work in Canada should not apply. The employer will not respond to applications from individuals who are not authorized to work in Canada.